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header image for the success story with armacell

Bundled expertise for fast mail migration to M365

Together with novaCapta, TIMETOACT supports Armacell as a Managed Service Partner for a successful mail migration.

The path to the cloud also includes the migration of the mail system. Armacell therefore switched from Lotus Notes Domino to M365 in 2020 and migrated all 2,000 users company-wide to the new system. Based on the ten-year partnership with TIMETOACT, the experts also provided support in this project - together with novaCapta. As a Managed Service Partner, TIMETOACT continues to ensure optimal functionality of the mail system.

Initial situation:
  • Strategic decision to migrate mail system from Lotus Notes Domino to M365.
  • Need to migrate all 2000 users of the company with a smooth transition (co-existence of the old and new mail system)
Solution:
  • TIMETOACT & novaCapta as partners, starting with requirements gathering, configuration of the new environment up to migration
  • Use of Quest Migration for the migration of the mailboxes
  • Short and smooth co-existence phase
  • Successful migration including all functions

Such projects are often associated with a high level of complexity. TIMETOACT managed to keep this away from us as much as possible, but still involved us sufficiently in the project.

Holger WillenborgCorporate IT Infrastructure Project ManagerArmacell

Decision for mail migration to M365

E-mail is the primary channel in most companies when it comes to mutual exchange - both internally between employees and externally to service providers and customers. In the past, Armacell used Lotus Notes Domino for this purpose. As the company decided to move to the cloud for a modern infrastructure, the mail system was also to be migrated to M365. With 2000 users, this project affected the entire company.

TIMETOACT has been supporting the manufacturer of flexible insulation materials with IBM / HCL license optimization and license consulting since 2012.

Due to our good experiences from the last ten years with TIMETOACT, it was only logical that we also revert to the support of the experts for this project.

Holger WillenborgCorporate IT Infrastructure Project ManagerArmacell
Core requirement

The mail migration from Lotus Notes Domino to M365 was the central core requirement of the project. This included, above all, the transfer of the mail addresses and mail content of all 2000 users. The transition (co-existence of the old and new mail system) was to function smoothly.

Complex mail migration with minimal effort for Armacell

In August 2020, the project started with an inventory of the Lotus Notes Domino mail environment. Based on this, the target environment was designed in M365. The goal was to complete the migration within nine months. In an initial pilot phase, TIMETOACT experts migrated a small number of users to the new mail system in order to test the process and procedure. Only after this worked perfectly did the actual migration phase begin.

The Quest Migration tool was used to migrate the mailboxes, transferring the large volumes of data and encrypted emails from Armacell. Since only certain user groups can be migrated step by step, each mail migration is characterized by the shortest possible co-existence of the old and the new mail systems. During this time, users in the new mail system were to work together with users in the old system, which worked smoothly.

Cross-company cooperation of the TIMETOACT GROUP

TIMETOACT worked together across the company from requirements gathering and configuration of the new environment to migration. Together with the expertise of novaCapta, the migration from Lotus Notes Domino to M365 was successfully completed. All associated functions such as mail content, mail addresses, calendar entries, tasks and resource information (e.g. meeting rooms) were migrated.

What was particularly great was that our contact persons at TIMETOACT were available at all times and always responded quickly to inquiries. That was very important to me in advance!

Holger WillenborgCorporate IT Infrastructure Project ManagerArmacell

The progress and status of the project was discussed in regular status meetings. New requirements or problems were reported to TIMETOACT via the Atlassian Jira ticket system.

Nach Projektende ging die Zusammenarbeit in einen Managed Service durch die Expert*innen der TIMETOACT über. Im Rahmen dessen werden die Funktionalitäten in M365 sichergestellt und neue Anforderungen, beispielsweise Schulungen der Mitarbeitenden von Armacell, umgesetzt.

Technologies used

Logo Microsoft
Logo Armacell

As the inventor of flexible insulation materials for plant insulation and a leading supplier of engineered foams, Armacell develops innovative and safe thermal, acoustic and mechanical solutions. With more than 3,200 employees and 25 production sites in 17 countries, the company operates in two business areas: Advanced Insulation and Engineered Foams.

Feel free to contact me!

Christian Luxem
Head of Collaboration SolutionsTIMETOACT Software & Consulting GmbHContact
TIMETOACT
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Teaserbild Enterprise Content Management (ECM) Beratung
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Headerbild zu Incident Kommunikation Management
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Technologie Übersicht

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Person gießt eine junge grüne Pflanze, Wassertropfen fallen von den Fingerspitzen, symbolisch für nachhaltige Praktiken, ähnlich denen der Envizi ESG Suite für Umweltmanagement.
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TIMETOACT has been supporting the sports retailer for more than two years, not only for the support of the ILMT, but also for consulting on IBM Cognos - which was part of the IBM audit, among other things.

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Atlassian Opsgenie

Opsgenie allows you to receive incidents in a centralised way. Incidents are categorised and then routed to the right people to resolve the issue. Use your on-call schedule as well as escalation schedule to find the right contact person. Also, use different ways to communicate with all stakeholders such as email, chats or a zoom integration for video telephony. Permanently improve your service through reporting and post-mortem analysis. Translated with www.DeepL.com/Translator (free version)

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TIMETOACT

TIMETOACT is a specialist for consulting and application development based on IBM software and open standards. The focus of our consulting services is on information architecture design, application and system architectures.

TIMETOACT GROUP
Jan HachenbergerJan HachenbergerWissen
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Gemüse in einem Korb
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Navigationsbilc zu Application Development
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Wir begleiten Euch in die Google Cloud
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Training
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Technologie
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Technologie

Microsoft

We are one of the few companies with Microsoft Gold Partner status for Collaboration and Content. This status enables us to work closely with Microsoft and brings a number of benefits for our customers.

TIMETOACT
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Service

Managed Services & Support

Our Managed Services ensure that applications are operated for you with a holistic understanding of infrastructure, licenses, support, applications and the corresponding expertise. This is done regardless of whether the application is to be operated at a hyperscale such as IBM Cloud, Google, AWS, Azure or onPrem.

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TIMETOACT Atlassian Membership

The cloud year at TIMETOACT has 13 months. We give all members in our TIMETOACT Atlassian Membership one free month on their Atlassian products (only possible when purchasing an Annual Suscription license).

TIMETOACT GROUP
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Analytics und Business Intelligence
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Analytics & Business Intelligence

Analytics & Business Intelligence has become increasingly important in recent years. Companies that do not deal with Analytics and Business Intelligence find it difficult to cope with nowaday's huge amounts of data. With the help of analytical concepts and special software you can collect data of your own company, competitors or market developments to make your business processes and customer and supplier relationships more successful.

TIMETOACT GROUP
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Service

Cloud Transformation

By migrating to the cloud, companies can reduce their IT operating costs, increase the efficiency of IT services and drive innovation faster. However, a cloud transformation requires careful planning, design and execution to minimize potential risks and achieve the desired results.

TIMETOACT
Technologie
Lizenzoptimierung
Technologie

License Optimization

With our License Consulting we help you to determine the actual demand and to carry out a RightSizing in coordination with you. .

TIMETOACT GROUP
Service
Service

Security, Identity & Access Governance

As digitalization progresses, companies are also confronted with a growing number of threats that can endanger their data, systems and reputation. Security and Identity & Access Governance (IAG) are crucial to ensure the security, integrity and confidentiality of company information, to ensure compliance with regulations and to strengthen the trust of customers and partners.

TIMETOACT GROUP
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IT Modernization
Service

IT Modernization

We help you lead your IT to the digital age and in line with your business strategy.

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Leistung
Businessmen use laptops to secure computing through cloud storage for digital business and cloud data processing management. Optimizing online business customer service
Leistung

Azure Infrastructure

With both PaaS and IaaS, Microsoft Azure offers you a technical basis for mapping individual enterprise architectures in the cloud. With our Azure Consulting Services and our Azure Landing Zone approach, you can master the journey to the cloud and optimize your business processes.

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